Club Management
Detailed guide to managing your club with Pétanque Life.
Member Management
Registration
New members can register in several ways:
- Self-registration - Share your club's registration link
- Admin registration - Add members manually
- Bulk import - Upload from spreadsheet
Member Roles
| Role | Permissions |
|---|---|
| Admin | Full access to all features |
| Secretary | Members, events, communications |
| Treasurer | Financial features |
| Coach | Training sessions, player development |
| Member | View-only, personal bookings |
Member Directory
- Search and filter members
- View profiles and contact info
- Track attendance and participation
- Export for reports
Renewals
- Automatic renewal reminders
- Online payment collection
- Grace period handling
- Lapsed member follow-up
Facility Management
Court Setup
Configure your facilities:
- Number of courts
- Court names/numbers
- Surface type
- Lighting availability
- Covered/outdoor
Booking Rules
- Opening hours
- Advance booking limits
- Maximum booking duration
- Member vs. guest access
- Peak/off-peak pricing
Booking Calendar
- Visual availability view
- Drag-and-drop booking
- Recurring reservations
- Conflict prevention
Event Management
Event Types
- Tournaments - Competitive events with draws
- Practice Sessions - Regular training
- Social Events - Club gatherings
- Meetings - AGM, committee meetings
Tournament Setup
- Create event with details
- Open registration
- Close registration
- Generate draw
- Run tournament
- Publish results
Registration Handling
- Online registration
- Payment collection
- Waitlist management
- Check-in on the day
Communication
Announcements
Post updates visible to all members:
- News and updates
- Event reminders
- Important notices
Notifications
Automatic notifications for:
- Event registration confirmation
- Booking confirmations
- Upcoming event reminders
- Membership renewal reminders
Email Campaigns
Send targeted emails to:
- All members
- Specific groups
- Event participants
Financial Management
Fee Collection
- Membership fees
- Event entry fees
- Facility booking fees
- Equipment rental
Payment Methods
- Online payments
- Bank transfer
- Cash (manual recording)
Reporting
- Income by category
- Outstanding payments
- Member payment history
- Financial summaries
Analytics
Dashboards
- Member growth
- Event participation
- Facility utilization
- Revenue trends
Reports
- Membership statistics
- Attendance reports
- Financial reports
- Custom queries