Member Management
The Federation App provides comprehensive tools for managing your member database, from initial registration through license renewals and transfers.
Member Database
Central Registry
All licensed members in one place:
| Feature | Description |
|---|---|
| Search & Filter | Find members by name, club, region, category |
| Duplicate Detection | Prevent double registrations |
| Merge Records | Combine duplicate entries |
| Bulk Operations | Mass updates and imports |
| Export | PDF, Excel, CSV formats |
Member Profiles
Each member record includes:
- Personal information (name, contact, photo)
- License history
- Club affiliations (current and past)
- Competition record
- Rankings and statistics
- Certifications (umpire, coach)
License Management
License Types
Configure multiple license types:
- Player - Competition license
- Recreational - Non-competition license
- Youth - Under-18 license
- Veteran - Senior category
- Coach - Coaching certification
- Umpire - Officiating certification
Application Workflow
Renewal Processing
- Bulk renewal campaigns
- Automatic reminders
- Payment tracking
- Grace period handling
- Lapsed member management
Digital License Cards
- QR code for instant verification
- Mobile display in Player App
- Printable backup cards
- Real-time status checking
Transfers
Inter-Club Transfers
Process transfers between clubs within your federation:
- Player initiates transfer request
- Current club acknowledges
- New club accepts
- Federation approves
- Transfer recorded
International Transfers
Handle transfers to/from other federations:
- FIPJP transfer forms
- Clearance certificates
- Historical record preservation
Data Protection
GDPR Compliance
Built-in tools for data protection:
- ✅ Consent management
- ✅ Data access requests
- ✅ Right to erasure
- ✅ Data portability
- ✅ Retention policies
Audit Trail
Complete logging of all changes:
- Who made the change
- When it was made
- What was changed
- Previous values
Reporting
Standard Reports
- Membership statistics
- Growth and retention
- Demographics
- Regional breakdown
- Year-over-year comparison
Custom Reports
Build ad-hoc queries for specific needs.